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CONCEPT TO CREATION: A Timeline for Working With a Stationery Designer

You've set a wedding date and chosen your perfect wedding venue. Now comes the time to put some more of your style into your big day. Don't know where or how to start? No worries! I'm sharing a helpful timeline for when and how to work with a custom stationery designer for everything from Save-the-Dates to your Day-of Paper.



9-12+ months before your wedding

Start doing a little research on wedding stationers and calligraphers. Find a few that whose style resonates with you and reach out to discuss all of your needs for your big day. 

*TIP: Try to have an idea of your budget, an estimated number of Save-the-Dates and invitations you’ll be wanting, and a rough idea of wording you would like included.



Send out 8-10 months before your wedding

The earlier they can plan for your wedding, the more likely your guests will be able to attend. It's important to send out Save the Dates before your wedding so that your guests have time to prepare for travel and other accommodations. Save the Dates are typically sent out anywhere from 8-10 months before your wedding. For destination weddings, it's best to send out the Save the Dates at least 10 months in advance.

*TIP: Having a strong idea of the wording you would like and your complete guest list with addresses put together is a great way to start. If you need help with wording and etiquette, just ask! Your stationer would love to help.



Send out 2-3 months before your wedding

Your invitations are typically sent out about 2-3 months before the wedding, but you will want to finalize and order them at least 3-4 months out from your desired mailing date to allow time for printing and addressing them (especially if they will be sent to a calligrapher) and also adequate time for assembly of each invitation suite before mailing. Note: Extra time is typically needed for specialty printing (letterpress, embossing, gold foil, etc.)

*TIP: Be sure to check with your stationer and calligrapher about their timeline for each step of this process as it can vary based on their design calendar.



Due 4-6 weeks before your wedding

There are many opinions about setting your RSVP date. Consider collecting your RSVPs between 4-6 weeks before your big day if your wedding is local and 6-8 weeks if you're having a destination wedding. By giving yourself more of a buffer between your wedding day and the response date, you give yourself more time to track down any guests who haven’t responded, begin creating a seating plan, and work with your stationer to create any Day-of items.

*TIP: Having your final number ready earlier will remove some of the stress from the planning process as you get closer to your big day.



Book 2-3 months before your wedding

The 2-3 month mark before your big day is a great time to talk with your stationer about designing menus, programs, signage, escort cards or any other day-of items. This is also a great time to think about designing your thank you cards as well.

*TIP: Be sure to send all final wording to your stationer by their determined deadline to avoid any rushing and potential errors.



Send within 2-3 months of receiving a gift

Once the wedding gifts start coming in, we recommend sending thank-you notes within 2-3 months. This timeline ensures that the memories from your special day are still super fresh. When working with the same stationer throughout your full paper design journey, you guarantee that your unique style and design vision seamlessly flow through every item for your big day.


ready to start your stationery design journey?

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